Dewsbury Amateur Swimming Club
General Privacy Policy & Cookie Policy
We at the Dewsbury Amateur Swimming Club CLG (“we” or “our” or “us”) want to make sure all the personal information
we have collected about you is safe and secure whether we collect it through our website at http://www.dolphinsasc.co.uk/ (“Site”) or from other sources. This Policy set outs our commitments to you, in compliance with and beyond the
General Data Protection Regulation (commonly known as the GDPR), explains how we collect, store, and use your
personal information.
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we not required
to do so, but Gillian Johnson on behalf of a Data Protection Compliance Manager has overall responsibility for data
protection compliance in our organisation. If you have any questions about this Policy or what we do with your personal
information, our contact details are set out in the “Contact” section below.
PRIVACY NOTICES
Collecting specific, relevant personal information is a necessary part of us being able to provide you with any services you
may request from us or in providing services to our customers and members or just managing our relationship with you.
When we hold or use your personal information as a data controller (see below for a description of what this is), we will
provide you with a privacy notice that sets out in detail what information we hold about you (such as your contact details,
address, etc.) It will also include how your personal information may be used, and the reasons for these uses together
with details of your rights. Where we collect personal information from you directly, we will provide this privacy notice at
the time we collect the personal information from you. Where we receive your personal information indirectly, we will
provide this privacy notice when we first contact you, first pass the data to someone else or within a month, whichever is
the earlier. We will only provide this privacy notice to you once, generally at the start of our relationship with you.
However if the applicable privacy notice is updated substantially, then we may provide you with details of the updated
version. You are encouraged to check back regularly for updates. Copies of our current privacy notices can be found on
our website http://www.dolphins-asc.co.uk/ Please note that it is possible for you to be covered by more than one privacy
notice, for example you may be a member who comes onto the premises we use and is recorded on CCTV. In this
example both our member privacy notice and the premises CCTV privacy notice would apply to you.
THE DIFFERENCE BETWEEN DATA CONTROLLERS/PROCESSORS
A data controller is a person who controls how personal information is processed and used. A data processor is a person
who processes and uses personal information in accordance with the instructions of a third party, i.e. the data controller.
This distinction is important. You have certain rights in relation to your personal information, for example the right to be
provided with the personal information held about you and details of its use and the right to have some of your personal
information either erased or anonymised, commonly referred to as the right to be forgotten (see below to see what rights
you have). These rights can generally only be exercised against a data controller of your information.
In most cases, we will be a data controller of your personal information. In any case where we are not a data controller
this means that you cannot exercise these rights against us directly (i.e. where we only act as a data processor), but you
can do so against the data controller (i.e. the person who controls how we process the personal information). In these
cases, we will endeavour to inform you who is the data controller of your personal information so that you can direct any
such requests to them. Also it is only a data controller that will provide you with a privacy notice about your personal
information, so where we process your personal information as a data controller we will provide you with a Privacy
Notice. Where we process your personal information as a data processor for a third party, that third party should provide
you with a privacy notice which will set out details regarding the processing of your personal information, which should
also include the processing to be carried out by us on their behalf.
HOW DO WE USE YOUR PERSONAL INFORMATION?
We will use your personal information as described in the privacy notice provided to you, but, for example, we may use
your personal information to administer any account(s) you have with us or to send you information we think you might
find useful, provided you have indicated that you are happy to be contacted for these purposes. To see how we use your
personal information, please see our current privacy notices, which can be accessed via our website http://www.dolphinsasc.co.uk/
WHO DO WE SHARE YOUR PERSONAL INFORMATION WITH?
Details of how we disclose your personal information are set out in the relevant privacy notice provided to you, but
generally it is where we need to do so in order to run our organisation (e.g. where other people process information for
us). In such circumstances, we will put in place arrangements to protect your personal information. Outside of that, we do
not disclose your personal information unless we are required to do so by law. We do not sell, trade or rent your personal
information to others.
Dewsbury Amateur Swimming Club
General Privacy Policy & Cookie Policy
HOW LONG DO WE HOLD ON TO YOUR PERSONAL INFORMATION?
Further details of how long we hold onto your personal information for are set out in the relevant privacy notice provided
to you, but we will only hold your information for as long as is necessary or where you ask us to delete records we may
delete it earlier. The duration for which we retain your personal information will differ depending on the type of
information and the reason why it was collected. However, in some cases personal information may be retained on a long
term basis: for example, personal information that we need to retain for legal purposes will normally be retained for at
least six years in accordance with usual commercial practice and regulatory requirements.
WHAT ARE YOUR RIGHTS?
Full details of your rights set out in the relevant privacy notice provided to you, but you are entitled by law to ask for a
copy of your personal information at any time. You are also entitled to ask us to correct, delete or update your personal
information, to send your personal information to you or another organisation and to object to automated decision making.
Where you have given us your consent to use your personal information in a particular manner, you also have the right to
withdraw this consent at any time, which we require in writing.
To exercise any of your rights, or if you have any questions relating to your rights, please contact us by using the details
set out in the “Contact” section below. You should note that some of your rights may not apply as they have specific
requirements and exemptions which apply to them and they may not also apply to personal information recorded and
stored by us. However, your right to withdraw consent or object to processing for direct marketing are absolute rights.
If you are unhappy with the way we are using your personal information you can complain to the UK Information
Commissioner’s Office or your local data protection regulator. More information about your legal rights can be found on
the Information Commissioner’s website at https://ico.org.uk/for-the-public/. However, we are here to help and would
encourage you to contact us to resolve your complaint first.
LINKING WITH THIRD PARTY SITES
Our Site may from time to time, contain links to and from the websites of our other regional bodies, advertisers and clubs.
If you follow a link to any of these websites, please note that these websites have their own privacy policies and they will
be a data controller of your personal information. We do not accept any responsibility or liability for these policies and you
should check these policies before you submit any personal information to these websites. In addition, if you linked to this
Site from a third-party site, we cannot be responsible for the privacy policies and practices of the owners or operators of
that third-party site and recommend that you check the policy of that third party site and contact its owner or operator if
you have any concerns or questions.
SECURITY
We employ a variety of technical and organisational measures to keep your personal information safe and to prevent
unauthorised access to, or use, or disclosure of it. Unfortunately, no information transmission over the Internet is
guaranteed 100% secure nor is any storage of information always 100% secure, but we do take all appropriate steps to
protect the security of your personal information.
COOKIES
This website uses cookies to better the users experience while visiting the website. Where applicable this website uses a
cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their
computer / device. This complies with recent legislation requirements for websites to obtain explicit consent from users
before leaving behind or reading files such as cookies on a user’s computer / device. You may wish to disable cookies on
this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the
Help section of your browser or taking a look at http://www.aboutcookies.org which offers guidance for all modern
browsers.
This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided
by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard
drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal
information. You can read Google’s privacy policy here for further information http://www.google.com/privacy.html.
Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs,
sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days,
though some may take longer. No personal information is stored, saved or collected.
Dewsbury Amateur Swimming Club
General Privacy Policy & Cookie Policy
CHANGES TO THIS POLICY
Any changes we may make to this Policy in the future will be posted on our Site and, where appropriate notified to you by
e-mail. When we change this Policy in a material way, we will update the version date at the bottom of this page. Please
check back frequently to see any updates or changes to this Policy and should you object to any alteration, please
contact us as set out in the “Contact” section below.
CONTACT
In the event of any query or complaint in connection with the information, we hold about you, please email
info@dolphins-asc.co.uk or write to us at
Registered office:
Dewsbury Amateur Swimming Club CLG
c/o Harrison Blakeley Accountancy Limited,
21 Church Street,
Horbury,
WF4 6LT
Gillian Johnson on behalf of the Data Protection Compliance Manager can be contacted at info@dolphins-asc.co.uk.
Whilst this privacy policy sets out a general summary of your legal rights in respect of personal information, this is a very
complex area of law. More information about your legal rights can be found on the Information Commissioner’s website at
https://ico.org.uk/for-the-public/
Version Date: 17th March 2019